Recruits

Recruits are unconfirmed team members. Recruits must be referred by a Member and must complete an interview led by the team Lead and two Officers of the Owner’s choosing before being accepted as a Recruit. Once accepted, a Recruit must attend at least one themed event and meet the minimum participation requirements outlined below in order to be considered for confirmation as Members. After the initial introduction of recruits, they will be added to the Public Eye Discord and given the opportunity to engage further with their new teammates. 

​

Recruit Confirmation

Each year at the January team meeting, any recruit who has attended their first event with the team and who has met all minimum participation requirements within the previous calendar year will be eligible for consideration to become a Member. All current Members will hold an anonymous confirmation vote for each Recruit meeting these criteria. Recruits must be approved by a ⅔ majority of team Members. Once confirmed, a Recruit may become a Member. Voting should be based on the Recruit’s work ethic and whether they work well with current Members.

If a recruit is not confirmed by a ⅔ majority, they may serve one additional year as a recruit and may be eligible for consideration for Membership a second time. The years need not be consecutive, but if they are not then the Recruit must be re-interviewed and re-approved by the team Lead and two Officers of the team Lead's choosing before being admitted for their repeat year. Additionally, the Recruit must meet all minimum participation requirements in their repeat year to be eligible for reconsideration. If the Recruit is not unanimously confirmed after the second vote,  they will be removed from the Team and will be considered ineligible for Membership.

 

Minimum Participation Requirements

Meeting Attendance

Recruits must attend at least two monthly meetings prior to attending their first themed event with the team. Members, Officers, and the Team Lead are required to attend a minimum of one meeting per quarter. This ensures that Recruits are familiar with the committee system and meeting format, and that Members stay up-to-date on team activities, the planning and execution process, and the state of the budget.

Committee Involvement

Recruits must participate in at least one committee prior to attending their first themed event with the team. This is to give them an opportunity to experience how committees function, and to familiarize themselves with the expectations of being a team Member. Members must participate in a minimum of four committees each calendar year if they intend to attend the themed event for that year, or a minimum of two if they will not be attending in that year. Officers must participate in a minimum of three committees during their term in addition to fulfilling their role as an Officer regardless of whether or not they plan to attend any events that year. 

Minimum Work Hours

All Recruits, Members, and Officers who attend the themed event must complete a minimum number of scheduled work hours at the event. The work schedule will be completed by a temporary committee and approved by the Officer Committee prior to the event, and will include shifts in set building, kitchen management, security, supply runs, entertainment, bartering, trash removal, and any other necessary tasks. Recruits must each complete a minimum average of 5 work hours per day attended, while Members and Officers must complete an average of 3 hours per day attended. There may be incentive to complete additional work hours.

Anyone attending early work access days will be credited for 5 work hours toward the event total. For example, if a Recruit attends the themed event for the full five days and also attends early work access, they will be responsible for completing a total of 20 work hours during the regular event, rather than 25 (5 hours per day), as they will have received a 5 hour credit for attending early work access.

If an assigned job is completed satisfactorily in under one hour, it shall be counted as one hour of work for that day. For example, if the day’s supply run takes 30 minutes, the person who completes the supply run will be credited with one hour of work for that activity.

Minimum Attendance Requirement 

A minimum team size must attend each event in a given year. If this requirement is not met, the Public Eye will not attend the event as a team. 

While it's possible to get by with less, the burden it puts on those who do attend is too high. Adherence to this requirement protects those who do attend from burnout and injury.

Team Event Dues

Effective in 2022, all Members and Recruits who are attending a event in a given year must divide the costs of the event between themselves. The total cost will be calculated by the Team Lead and communicated to all other team attendees prior to the event. Additionally, all confirmed Members who wish to retain their position within the team must contribute annual dues regardless of whether they plan to attend an event that year. The cost of these annual dues will be $50, and will contribute towards operation costs for the year. Unconfirmed Recruits are exempt from this. 

Team commitment is due 4 months before the scheduled event. 

Team commitment includes payment of team dues from attending and non attending event members during the time of final calculation. This ensures that purchase needs are accommodated in the budget before the event (ie: booking a rental truck to transport the set, ordering supplies, etc). If a Member or Recruit commits to attending the event in a given year and later is unable to attend, they are still responsible for the dues of an attending member so as not to place any unforeseen financial burden on other attendees. Team dues breakdown of cost. 

Tent Placements

Themed tents or sleeping structures will be factored in the map design, but proof of concept images and structure dimensions must be submitted before the team submission deadline in early June.

Attending Members and Recruits may stay in the team camp if they follow theming requirements for 360° theming. However, unthemed tents or sleeping structures are NOT allowed in the Public Eye campsite. Attendees without themed sleep structures/tents will be required to sleep in assigned satellite camping or general camping during the event. 

Note: If there are more than two unthemed tents within the team, we will apply for a satellite campsite in general to fill the non-theme members.

Accommodations

If a Member or Recruit is unable to meet the above criteria, they should contact the Team Lead and explain their situation. Accommodations and exceptions may be allowed on a case-by-case basis. A leave of absence (LOA) may be granted upon request.

In the event that an active Officer requires a LOA, they should work closely with the Team Lead to select and appoint a Member in good standing to serve in their place for the duration of their leave.

Should a Member fail to meet all minimum requirements for their membership tier in a calendar year without receiving an accommodation, they will lose Member status. They may rejoin the team as a Recruit should they choose to do so, pending approval from the Team Lead and Officer Committee.